International Agreement Definitions
Memorandum of Understanding
A Memorandum of Understanding (MOU) is entered into by OSU and a foreign institution or entity for the purpose of exploring possible cooperative efforts in instruction, research, and outreach activities. An MOU is general in nature and carries no financial implications. The approved template to be used in executing an MOU is attached available from the School of International Studies (SIS). In instances where the template is modified in any way, the university legal counsel must review and approve before signatures are affixed. Any modified templates should be sent to Jim Shideler in SIS for routing for legal review. The signatures of the dean(s) of the participating college(s), the director of IE&O, and the provost/senior vice-president and/or the president must appear on the document along with signature(s) from the foreign institution or organization. SIS can coordinate routing for appropriate signatures in the US and abroad. All MOU signings should be coordinated through the School of International Studies for final review and record filing.
Once an MOU has been executed between OSU and another entity, a detailed agreement for services can be developed. The OSU Master Contract should be consulted as a template for ensuring that all relevant aspects of the negotiated proposal, grant, agreement or other activity have been addressed. A copy of the Master Contract is available from SIS. The signatures of the dean(s) of the participating college(s), the director of IE&O, and the provost/senior vice-president and/or the president must appear on the document along with signature(s) from the foreign institution or organization. SIS can coordinate routing for appropriate signatures in the US and abroad. All MOU signings should be coordinated through the School of International Studies for final review and record filing.
Types of Activity Agreements-
- Cooperative Degree Program Proposals and Agreements
- Twinning Proposals and Agreements: A twinning agreement is a type of articulation agreement entered into by OSU and a foreign based institution or entity of higher learning. Students transferring from the foreign institution to complete a bachelor’s degree at OSU must meet all OSU international transfer admission requirements prior to beginning academic work at OSU. If the foreign institution identifies and accepts financial responsibility for a designated individual or group, the contract and budget shall be attached to the Master Contract and routed as appropriate. If, on the other hand, there is only a general agreement between the two schools and students are individually responsible for their own admission and payment, the Master Contract is not applicable. In these cases, students follow OSU international admissions guidelines.
- Cohort Proposals and Agreements: A cohort agreement refers to an agreement between OSU and a foreign-based entity through which individuals may obtain an advanced degree from OSU by taking courses delivered by OSU faculty at both OSU and at a site outside the U.S. Courses offered under this type of agreement do not always follow the traditional OSU academic calendar and may be delivered in intensive sessions of shorter-than-normal duration or via distance learning technologies. Participating students must meet all OSU international admission requirements prior to beginning academic work at OSU. Descriptions and budgets of all cohort programs must be attached to the Master Contract and routed as appropriate.
- Sponsored Student Grant Account
- A Sponsored Student Grant Account is a GCFA account set up for an international student sponsored by the U.S. or a foreign entity/agency. The third party provides a written explanation of costs to be covered and stipulates conditions to be met by the student. Funds are deposited into the student’s GCFA account, and the Office of International Students and Scholars (ISS) subsequently facilitates payment of the student’s Bursar account from these funds.
- Study Abroad Activities
- Contractual Agreement for Reciprocal Exchange: This agreement is used for student exchanges between OSU and a foreign institution. It involves the two institutions mutually excusing tuition and fee payments for participating students. In some rare instances, the agreement may also involve an exchange of room and board. The International Admissions Office must confirm approval of academic credit from the foreign institution. Agreements whose wording deviates from the standard format and content must be approved by OSU Legal Counsel, the International Admissions Office, and the Financial Aid Office. A template for this agreement is available from SIS.
- Contractual Agreement for the Administration of Title IV Federal Financial Aid: This agreement is signed by OSU and foreign institutions receiving OSU students for study abroad. The wording of the agreement satisfies federal financial aid guidelines and enables OSU students to receive federal financial aid to study at the foreign institution. The Financial Aid Office may negotiate an individual Contractual Agreement; however, if the extent of activity merits, a Contractual Agreement is signed at the institutional level. The agreement carries no financial implications for either institution. Approval of credit from the foreign institution must be confirmed by the International Admissions Office. The template for this agreement is available from SIS. This agreement must be approved by the International Admissions to verify credit transfer. Any deviation from the standard wording must be approved by the Financial Aid Office and OSU Legal Counsel.
- Affiliation Agreement: This agreement is signed by OSU and another U.S. institution or organization to formalize a cooperative relationship in a study abroad program. It may involve an expression of intent to recommend a particular program, recruit students, and/or cooperate on study abroad activities. It may involve reduced program costs or other benefits for the students or participating schools. Format and content of these agreements vary with program sponsor and must be approved by International Admissions, the Financial Aid Office, and OSU Legal Counsel.